As time passes and your goals and objectives evolve, so should your website copy. If you’ve been following our series on spring cleaning your website, including putting together a clean team and purging dead links (click here to see all the articles in the series), you’ll be in the perfect place to start focusing on the words and structure that you use to communicate with your audience.

While keeping up on your website copy isn’t as fluid an activity as is purging your dead links, you still need to make sure your site is connecting to people appropriately and that you’re broadcasting the right message. Always watch your analytics to make sure you’re receiving the responses you expect. Otherwise, it’s time to make some changes.

The process of cleaning up your copy should be an abbreviated version of the one you followed when you began to write copy for your website. Here’s how you should start from scratch:

1. Come up with a website architecture, or wireframe, that outlines every page of your site. That way you know what you need to provide copy for.
2. Scope out the key concepts you want to convey for each page, usually three to five bullets for each page.
3. Round up your research and source material to support your key concepts.
4. Identify the appropriate tone for your website - chummy or serious?

Here’s the abbreviated version of the process you should follow when you’re cleaning up your content:

1. Review your site structure. Do you have all the pages you need? The link-checking process you went through earlier should have identified gaps and unnecessary pages.
2. Evaluate your message. Does the copy on those pages still match up with your key concepts? Do those key concepts still reflect your organization?
3. Incorporate updates. Do you have additional research and source material to boost your copy? Look for new case studies, testimonials or tools, like social media widgets like a Twitter feed or most recent blog entries.
4. Watch your tone. Does the copy’s tone still match your organization’s personality? You might find the tone too academic, or too punchy when you first wrote it, and it doesn’t accurately represent your mission.
5. Finally, fix problems. This is possibly the most important step, and it’s a great chance to address any communications problems you’re having. For instance, your front desk might be fielding calls about directions or e-mailing forms that you can easily transfer to your site. Seek out potential communications bottlenecks, such as poor search engine results, i.e., SEO issues, that you can address with better copy.

Check back tomorrow to pick up the next article in our series on spring cleaning your website. Make sure you don’t miss anything by subscribing to the RSS news feed. Not sure what an RSS feed is? Click here.

With some mighty big funders losing money because of the bad economy and the Bernard Madoff Ponzi scheme, this is a good time for nonprofits embrace grassroots fundraising. This, after all, is how the president-to-be was able to raise such an enormous sum: lots of people making moderate donations.

If you’re not raising funds online, do it! Too many websites make it too hard – or impossible - to give online. Here are the top 10 transgressions I’ve seen many times. Learn from these mistakes.

1. No Donate or Give button. Don’t be shy. People want to donate. How will they know to if you don’t ask?
2. Donate/Give button not big enough. Make it easy for them to see a donate button. Big red or orange buttons are good.
3. No way to pay online. Sometimes those big buttons lead to an e-mail or snail mail address. People sit at their computers with a credit card in hand, ready to pay. Our clients use our shopping cart technology to collect donations, sell T-shirts and mugs or accept reservations for events – all classified as fundraising. That’s the best return on your investment, and there are plenty of free services out there too.
4. Clashing systems. Make sure your fundraising efforts dance together, not bump into each other. Coordinate direct mail campaigns with online campaigns, with a goal of moving more online. It’s vastly cheaper.
5. Neglecting other technology. You can ask for support though e-mail, blog, Facebook, and other places in addition to your website.
6. Paranoia. I’m always a little surprised to hear how many people think it’s unsafe to ask for money online. True, nothing is completely safe from fraud, and you shouldn’t be taking credit card numbers through e-mail, but donating through a secure website is much safer than a check in the mail.
7. Asking for support once. Repeat, repeat, repeat.
8. Not rallying the troops. Tell others to tell their friends about how they donated. Give them a button for their website that links back to yours. Have your supporters help by spreading the word.
9. Not tracking. There are great tools out there that you can use that track the number of people who’ve visited your site and what they did when they got there. Make sure you keep records of traffic and compare it month by month to see how your online fundraising campaign is doing.
10. Bad publicity. Asking for money isn’t enough. You need to market your campaign. Aim for media coverage, write about new campaigns in all of your literature and partner with other organizations for added punch.

Bev Freeman over at the Boston chapter of the American Marketing Association has been working on a great series about nonprofit marketing. Check out her posts on:

Nonprofit Marketing….Really?
Using marketing to enroll people in a significant program or initiative, increase awareness about an agency’s mission, its services, or the response to a crisis in your community, and/or raise the visibility of an organization as a basis for successful fundraising or “buy-in” (acceptance) by your constituencies.

Nonprofit Marketing – Using a Plan, Considering Social Media
Outlines the benefits of a plan, encourages you to engage in planning and helps you understand where social media may fit in.

Nonprofits—Begin to learn about the social media
Set aside time every week to learn more about the social media. Nonprofit communicators have a unique opportunity to employ any of an array of social media tools – these are low-cost (often downloadable for free) and very often effective.