Friendly Web Tools Blog

Travel was supposed to become a tiny bit less aggravating. The Transportation Security Administration (TSA) approved use of carry-on bag designs that allow pass-through of laptops without removing them for X-ray inspection. Plenty of purveyors capitalized on the opportunity for selling new bags, including Belkin, Mobile Edge and Targus, among many others.

The reality of traveling through security checkpoint is different. You still frequently have to remove your laptop from your bag - along with everything else - to prove you’re not a bomb-toting terrorist. And the most troublesome set-back I’ve experienced is cables.

I travel with a huge rats nest of them: laptop cable, mouse with its cable, iPod cable, cell phone charger cable - those are just a few that I can think of right now. The actual pile that amasses before I leave is much larger.

This mass of unruly cables stuffed into my laptop bag is the real red flag, and the reason I’m asked to step aside and pull everything out of my case. Or, at least it was until I decided to wind all the cords up into one pile, stick them into a big zip-topped bag and carry those separately.

The result: security workers picked up my big zip-topped bag, turned it over and waved me through.

Move over pens, it’s time to make room for a pocket projector. Yes, projector, not protector. The 3M Pocket Projector is a dinky $359 projector that takes the place of hyper-expensive LCD projectors that can run in the thousands.

Plug the projector into your laptop to access DVDs, presentations and photos, and project them onto your desk or wall or another blank white space. It’s definitely limited to a smaller room application in bright light - it displays around a foot across - but in a dark room, you can use it to project a much larger image on the wall.

Perfect tool for taking on the road for seminars or doing quick displays.

Phone bills can quickly carve a big chunk out of a budget, thanks to base rates and unending fees, so ditching the land line is an attractive idea. That’s one of the reasons I like Skype so much (see these postings I’ve tagged with “Skype”). MagicJack is another gizmo that makes nearly free phone calls a possibility.

This little doohickey is about the size of a pack of gum that plugs into your computer and household phone and offers unlimited local and long distance for the US and Canada. It’s $40, which is easily earned back within the first month of use. It also offers free directory assistance, call waiting, voice mail and caller ID.

Installation is easy: you plug in both ends and let the software automatically load itself onto your computer. Register and receive unique phone number (or port your existing numbers), and you can start to begin making calls.

I like my keyboard, but it does have its drawbacks. It’s incredibly long, snaking down my desk with extra keypads and features and loads of shortcut buttons that I rarely, if ever, use.

That’s why Brando’s little keyboard, called the USB 2.4Ghz RF Wireless Multimedia Tiny Keyboard, is so appealing. It’s called “tiny,” and small it is, but still suitable for casual typing. It easily lays in your two cupped hands and can be pulled all around the room because it has no cords to restrict it. No wires to get tangled in your coffee cup.

It might not be the best tool for writing a full novel, but it’s small, portable and handy for taking in and out of meetings or workshops and costs less than $50.

Yesterday I stressed the importance of scrubbing clean your computer before donating it (or putting it in the trash). Charitable organizations generally don’t remove the data from your computer when you donate it. Consequently, they pass all your private electronic data on to the next owner.

Here’s what to do in order to prep it for donation:

1. Copy everything on your old computer to your new one. Be thorough, you never know what you’ll regret having trashed. Try the SimpleTech Signature Mini, which I wrote about earlier.
2. Remove e-mail contacts and messages. People often remember to delete bank information, but forget these things.
3. Clear out your browser bookmarks/favorites. You might have sensitive information marked for easy retrieval that you forgot was in there.
4. Likewise, clear out your Internet cache. Here’s how to do it in Internet Explorer, and a nice little video on how to do it in Firefox.
5. Remember to delete your photos, journal entries or any stored frequent flyer or credit card information.
6. Delete all your documents, including what’s in the recycle bin or trash folder.

Now that you’re done with that, realize that you’re not done. What happens when you delete a file is that it’s not really gone. It’s just made available to write over. It’s like an Etch-a-Sketch. When you’re done making concentric circles (the only thing I was ever able to do), you don’t throw it away. You shake it so you can draw another picture.

So first step is to call your computer manufacturer’s technical department and ask how they recommend to your personal files. They built it, they should have ideas on how to delete it.

Depending on what they tell you, you might be asked to pick up some disk-cleaning software. There are many free versions available; just type “file shredder” into your favorite search engine and pick one. If you want to spend money, try Symantec’s Norton SystemWorks for about $50. But pick something, and make sure you clean it up.

My partner spotted one of these at the jQuery conference in Boston on Sunday. It’s a cheap ($249.99 on Newegg.com) and adequately powered (2GB) tiny (2 lbs, 7″) laptop. It’s the perfect little buddy to take with you to conferences, off-site meetings or other events.

It’s also got a solid-state disk, which means you can knock it around relatively worry-free, since nothing is going to come loose inside. It’s also got a built-in WiFi that that the manufactures claim “automatically detects and connects to the Internet at any hotspot.”

It runs Linux rather than Windows, which keeps it fast and cheap. But the downside is that you won’t have a copy of your Outlook for mail or other Windows programs you’re addicted to. Some report that it doesn’t handle video well, although the manufacturers tout sharing videos on YouTube and Flickr. It also comes pre-loaded with Skype, one of my favorite programs for the nonprofit.

Backups are the buzzkill of most people who work on computers. Being organized is often tedious. But spending a few minutes on a regular basis making sure that the information on your computer is safely stored somewhere else for emergency retrieval is time well spent.

SimpleTech Signature Mini makes the job a little less tedious, because this external backup device was designed by Italian sports car designers. It’s also very handy, because it’s about the size of a deck of cards, and you can bring it with you wherever you travel.

This one includes local and online backup and comes with Fabrik Local Backup software, so you can schedule automatic backups from your computer relatively easily and store around 2 GB - quite a lot - of your important information. Not all backup drives do this.

It’s also worth noting that you can use this cute thing not just for backing up documents, but you can have a handy place to put your photos, songs, or anything else you might want to bring along for a lecture or meeting presentation.

Think about using an external tool for backing up your important data. Check out this post I wrote earlier on handy tools for saving your data from yourself.

If any of you have started podcasting or video blogging, you might have noticed a discernible difference between what you’re doing with your computer microphone and what the pros are doing when they’re making voice-overs. Namely, you’re likely to hear very pronounced P sounds as you talk into the mic.

We’ve addressed a couple different ways to get past this (such as talking past the microphone rather than into it or getting a good yet inexpensive headset), but this excellent article in Nextplease shows you How To Make Your Own Microphone Pop-Filter.

This article will show you how to make your own microphone pop-filter. A pop-filter is a small screen that goes between a microphone and your mouth to prevent sharp popping sounds (known as plosives) like “P” and “B” words from overloading the mic level and distorting.

The whole thing, which is essentially a pair of pantyhose stretched over a wooden embroidery ring, costs about $6. I’ve found similar results by stretching an old pair of hose over a hanger and placing it in front of the microphone when doing my own voice-over work.

You’ll be surprised how much this small adjustment can make a difference in the way your recordings sound.

The thing about weblogs is that they’re supposed to be quick and easy to put together. A theory that’s compounded by the number of people who “blog” live events. That’s to say they attend an event and bring their computer with them and provide nearly real-time feedback on what they’re seeing.

That’s of course the idea, but it takes much more work than that to actually crank up the blogging machine. That’s why I liked this posting by WebWorkerDaily about what one contributor takes with her to do live blogging. Her list of hardware includes:

• Computer
• Good, capacious computer bag
• Flip video camera (I’ve mentioned this before on my own weblog)
• Digital recorder

The software, well, that’s another big list altogether, and fodder for a future post.

A pen, you may say, is by default wireless. That’s why it’s called a pen and not a keyboard. But the Mobile Digital Scribe GPEN200N from Iogear looks like a pen but is effectively a portable computer.

This device captures 50 pages of your handwriting or drawings - using normal ink - and it transfers them to your computer as a digital document. You can sign checks with this thing, but it has enough digital juice to grab a whole day’s worth of meeting notes. When you’re done jotting, upload to any computer you want - without need of a digital notepad or special paper. The handwriting recognition software (OCR software) converts your notes into digital text.

This has a real benefit for anyone giving a presentation, because you can connect the pen to a digital projector to show your writing in near real time. Forget overhead projectors.

Pretty cheap too. You can buy it for $129 from the manufacturer or pick it up for less than $100 online.